39th YES Group Seminar, Roskilde (Sep 10 & 11, 2025)
Working as a think-tank in the field of Event Safety, Security, and Crowded Spaces Management, the YES Group (YOUROPE Event Safety Group) influences and promotes best practices in this field across Europe. The YES Group has organized numerous meetings and seminars between Event Safety managers and experts for the past 20 years, to enhance learning and encourage the exchange of experiences in the field.
Every year the YES Group organizes seminars and lectures in the context of other events (ESNS in Groningen, MaMA Music & Convention in Paris, IBIT Safety Conference in Cologne, etc.) to share best practices and knowledge.
This year, the YES Group keeps up with old traditions: a standalone two-day seminar – just people, good food & drinks, a lot of knowledge and plenty of time for networking!
The 39th YES Group Seminar takes place on September 10th & 11th in Roskilde (DK) and is hosted by Roskilde Festival. For two days, we will work together and discuss important issues towards a safer future.
On September 9th – the day before the seminar – there is an opportunity to join an optional (paid) Showstop workshop offered by the Pink Bows Foundation together with the YES Group representatives. At the end of the workshop, a certification is offered for those interested in getting proof of their new knowledge.
The YES Group seminar is supported by YOUROPE’s 3F – Future-Fit Festivals project, co-funded by the European Union.
Practical Information
Time and place
The 10th and 11th of September, Roskilde Festival, Havsteensvej 11, 4000 Roskilde.
Optional Showstop Workshop on the 9th of September, same venue.
Accommodation
At Roskilde Festival Højskole, we can host some of you in simple but very nice rooms (first come, first served).
Up to 3 people can share a room (individual beds). Roskilde Festival Højskole (Basgangen 20, 4000 Roskilde) is located just a few minutes on foot from the conference venue.
Contact if you want to stay at Roskilde Festival Højskole or need some guidance.
Other nearby options for hotels are Scandic Roskilde Park (0.5 km) and Danhostel Roskilde (3 km).
Activities for the optional day – Tuesday, 9th of September
For those arriving in Roskilde on Tuesday, 9th, there will be a get-together in the evening, close to Musicon, which is the name of the district where Roskilde Festival’s office is located.
It will offer the chance to meet with all those already there on the 9th. There, you will also be able to meet participants from the show stop workshop.
Lunch & drinks are at your own expense.
Registration for the YES Group Seminar
| Regular fee | YOUROPE members – discounted fee* | |
| 39th YES Group Seminar (10th – 11th of September, including 2-day workshop, drinks, snacks & lunch on both days AND a nice networking event in the evening of the 10th) | €450 | €300 |
| Showstop Workshop (9th of September) & 39th YES Group Seminar (10th – 11th of September, including 2-day workshop, drinks, snacks & lunch on both days AND a nice networking event in the evening of the 10th) | €800 €900 – with certification | €600 €700 – with certification |
*please insert the discount code before confirming your registration – if you think you’re entitled to the discount, but don’t have the code, please reach out to us.
REGISTER HERE
Program
The program will feature a lot of topics of interest for you – both in regard to festivals but also to other event-types and crowded spaces.
Besides inspiring lectures, we will focus on working together and creating useful takeaways: for the group but also for everyone else interested.
Topics which will be covered in the seminar:
- Show-Stop procedures
- Staff training
- Learning from disasters
- Emergency management
- Dealing with new threats
- Extreme weather
- and more
We also (of course) have planned a lot of time for your topics. Whatever you think is interesting, let us know!
Day 0, September 9, 2025
09:00 – 17:00h: Showstop Procedure course (optional)
18:30 – 21:00h: Informal welcome – drinks and dinner session (individually paid)
Day 1, September 10, 2025
09:00 – Welcome & Coffee
09:30 – Introduction – welcome, organizational issues, schedule, information etc.
10:00 – First impressions from the 2025 festival season
10:30 – FOCUS 1: Learning from the past: the history of Roskilde and the YES Group – Introduction by Henrik Nielsen and Chris Kemp
11:00 – Coffee break
11:30 – Tactical floor map exercise: accident in front of stage during Roskilde 2025 (2 rooms)
12:30 – Feedback & Learning
13:00 – Lunch
14:00 – Introduction to the 3F Toolbox Idea / Design Thinking
14:10 – Group sessions
- FOCUS 2: TOOLBOX: Weather risk management for open-air festivals
- FOCUS 3: Learning modules: What are the key skills that need to be trained?
- FOCUS 4: TOOLBOX: Introduction to showstop procedures
18:00 – Departure to RAGNAROCK (Pop & Rock Museum)
18:15 – At RAGNAROCK: Outcomes from the groups – group presentations
19:30 – Delegates dinner / BBQ (end approx 22.30h)
Day 2, September 11, 2025
09:00 – Debrief & Feedback Day 1
09:30 – FOCUS 5: Dealing with new threats
10:00 – Group Work: What are the new threats? How do you deal with them?
11:00 – Coffee break
11:30 – Group Work: results
12:15 – Lunch
13:00 – Operational scenario-based session: “One special day at Roskilde” – multiple incidents challenge
14:30 – Feedback, round-up and conclusion
15:00 – Informal: goodbye drinks (individually paid)
16:00 – End of seminar
Questions
If you have any questions about the YES Group seminar, please contact .
We would love to see you at the seminar in Roskilde and spend two amazing days with you!
Header Photo: Roskilde Festival
Disclaimer:
Co-funded by the European Union. Views and opinions expressed are however those of the author(s) only and do not necessarily reflect those of the European Union or the European Education and Culture Executive Agency (EACEA). Neither the European Union nor the granting authority can be held responsible for them.
