The YOUROPE Hub

This YOUROPE Hub is a collection of knowledge, best-practice examples and tools for those interested in organizing popular music festivals. It will constantly be updated with content recommended by our working groups, the project team or the association’s management.

You can navigate this library with the help of the filter framework of focus topics and categories. “Best practice” includes case studies of projects and festivals that are exceptional in some way and can serve as a role model. “Publication” comprises guides, handbooks, reports, scientific papers etc. “Tools” shows online resources that are more interactive than PDFs. “Article” is for news and announcements by YOUROPE.

Do you have a question that can’t be answered by the Hub? Then check out the Pool of Experts from our network, who have years of experience with topics such as event sustainability, diversity and inclusion at festivals, event safety, communication, and general festival planning.

Do you want to get in touch with an expert? Or do you know of a resource that should be included here? Let us know:

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Publication

European Green Festival Roadmap 2030

YOUROPE’s Green Festival Roadmap 2030 aims to give European festivals and events a reliable guide for sustainable actions, including lots of measures in seven areas.

Tools

Weather Tool Box – Heat & Heatwaves

Recent European heatwaves have caused large increases in heat-related illness and deaths (studies and briefs show thousands to tens of thousands of excess deaths in summers such as 2003, 2019 and more recent events). These...

Tools

Weather Tool Box – Best practice from Festivals

Extreme weather phenomena (“severe weather”) may lead to the cancellation/termination or interruption of the event.

Tools

Weather Tool Box – Do the Maths

Weather hazards and crowd dynamics are domains where assumptions fail quickly and consequences escalate fast. Intuitive judgments such as “people will move faster,” “the storm is still far away,” or “the exits should be sufficient”...

Tools

Weather Tool Box – Action card checklist weather

The following checklist serves not only as an aid for processing measures, but also as a supplement to the event log within the framework of processing and should be signed by all participants at the...

Tools

Weather Tool Box – Audience Education Ideas

Design Principles:Short, memorable public guidance (“micro-messages”) is the core tactical unit of audience education.

Tools

Weather Tool Box – Introduction Case studies

Case studies are one of the most powerful learning tools in the field of event and crowd safety, especially when they analyse weather‑related disasters in depth. They translate abstract principles into concrete practice, reveal the...

Tools

Weather Tool Box – Thunderstorms

A severe, fast-moving thunderstorm struck while the festival was underway. Multiple stages and tents were hit by violent winds, causing stage collapse and structural failures. Several people died and many were injured.

Tools

Weather Tool Box – High Winds & Gusts

Strong gusts hit the festival and parts of a main stage collapsed; one person was killed and dozens injured. Several temporary structures were damaged.

Tools

Weather Tool Box – Flooding

This text is part of the Weather Preparedness & Resilience Toolbox developed by the YOUROPE Event Safety (YES) Group within YOUROPE’s 3F project (Future-Fit Festivals). It is aimed at everyone involved in planning, building, and operating open-air...

Tools

Weather Tool Box – Weather Related Tabletop Scenario 2

Tabletop Exercise: Storm that causes serious infrastructure damage

Tools

Weather Tool Box – Weather Related Tabletop Scenario 1

A tabletop for simultaneous heat and lightning should simulate a full festival day where extreme heat slowly escalates and a thunderstorm then forces rapid sheltering decisions.

Tools

Weather Tool Box – The Use of Role Cards and Action Cards

Role and Action Cards are the crip sheets among all tools. It‘s just good to have them . Role cards and action cards help to deliver concrete information with limited resources. They come in all...