The YOUROPE Hub

This YOUROPE Hub is a collection of knowledge, best-practice examples and tools for those interested in organizing popular music festivals. It will constantly be updated with content recommended by our working groups, the project team or the association’s management.

You can navigate this library with the help of the filter framework of focus topics and categories. “Best practice” includes case studies of projects and festivals that are exceptional in some way and can serve as a role model. “Publication” comprises guides, handbooks, reports, scientific papers etc. “Tools” shows online resources that are more interactive than PDFs. “Article” is for news and announcements by YOUROPE.

Do you have a question that can’t be answered by the Hub? Then check out the Pool of Experts from our network, who have years of experience with topics such as event sustainability, diversity and inclusion at festivals, event safety, communication, and general festival planning.

Do you want to get in touch with an expert? Or do you know of a resource that should be included here? Let us know:

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Publication

European Green Festival Roadmap 2030

YOUROPE’s Green Festival Roadmap 2030 aims to give European festivals and events a reliable guide for sustainable actions, including lots of measures in seven areas.

Weather Toolbox – Contractor Checklist Wind

Contractor Checklist: Wind & Rain Impact on Temporary Event Infrastructure Document Type: Operational Control & Verification DocumentApplication Phase: Build-up / Live Operation / EgressUse when: Wind and/or rain measures directly affect temporary infrastructure and technical...

Weather Toolbox – Authority Notification

AUTHORITY NOTIFICATION (SITREP) Formal notification to authorities following a Show Stop, Pause, or Partial Evacuation, ensuring transparency of risk assessment, decision authority, implemented measures, and review logic. 0) DOCUMENT CONTROL Document Type: Authority SITREP (Operational)...

Weather Toolbox – Artist Liaison

Artist Liaison Cue SheetThis document defines roles, authority, communication logic, timing windows, and safety clearance gates for coordinating weather-related show interruptions with artists and their representatives. It operationalizes the artist interface during weather escalation and...

Weather Toolbox – Multi Language Approach

MULTI-LANGUAGE & FIRST-30-SECONDS COMMUNICATION Nowadays it is no longer a problem to create multilingual messages – and still sometimes you wonder why there are only information available in the national language. Especially when it comes...

Weather Toolbox – Thirty Seconds

FIRST 30 SECONDS COMMUNICATION KIT The First 30 Seconds Kit defines pre-approved, channel-specific message templates to be deployed immediately when an incident occurs during live operations.Its objective is to stabilize behavior, reduce uncertainty, and buy...

Weather Toolbox – Audience Strategies

Audience Strategies: Targeted Safety Communication by Stakeholder Group The same situation must be communicated differently to different audiences –without changing the underlying reality. Misalignment between audience needs and message design is a recurring root cause...

Weather Toolbox – Communication Principles

Communication Principles “You can not not communicate” – everyone knows this simple saying – but you can make a lot of mistakes when communicating – especially when stress, lack of time and excitement come into...

Weather Toolbox – Communication Phase Matrix

Communication Phase Matrix (Phase × Channel × Message) A Communication Phase Matrix (Phase × Channel × Message) is a structured communication planning instrument used to design, preload, and control the operational communication rhythm of an...

Weather Toolbox – Screen & PA Examples

Communication Phase Matrix (Phase × Channel × Message) Make sure that you have pre-approved micro-texts for public address systems (PA), screens / LED walls, and digital push channels (event apps, SMS, messenger services) for use...